Privacy Policy

1. Who We Are and How to Contact Us

This Policy uses "SpecterHawk," "we," "us," and "our" to refer to the SpecterHawk brand and the website made available under that brand. Website privacy request channel: available soon. Where a separate agreement identifies a contracting, controller, processor, service-provider, or operator role, that agreement controls for the covered processing.

2. Scope

This Policy applies to website use, business inquiries, public-facing communications, and website security operations. It does not govern classified systems, controlled environments, customer tenants, government deployments, private demonstrations, protected procurement environments, or operational integrations unless expressly incorporated by written agreement.

3. Information We Collect

Information you provide

We may collect information you choose to provide, such as name, work email address, organization, role, inquiry details, procurement context, event information, request details, and communications with us.

Technical and security information

We may collect technical information such as IP address, device and browser type, operating system, pages viewed, referring pages, approximate location derived from IP address, timestamps, cookie identifiers, access logs, security logs, and abuse indicators.

Business and public-source information

We may receive business contact, affiliation, role, and organization information from public sources, professional directories, event lists, partners, procurement channels, or authorized service providers where permitted by law.

4. Information You Should Not Submit

Do not submit classified information, controlled unclassified information, export-controlled technical data, protected health information, sensitive operational details, credentials, source-selection information, procurement-sensitive material, or highly sensitive personal information through public website channels unless SpecterHawk has expressly approved the channel and handling procedure in writing.

5. How We Use Information

We use information to operate, maintain, secure, and improve the website; respond to inquiries; evaluate business, enterprise, public-sector, or partnership opportunities; support procurement and legal discussions; provide requested information; prevent misuse; comply with legal obligations; preserve records where required; and protect rights, safety, infrastructure, customers, and users.

6. Legal Bases Where Required

Where a legal basis is required, we rely on one or more of the following: consent; performance of a contract or steps before entering a contract; legitimate interests in operating, securing, and improving the website and communicating with professional, enterprise, and public-sector contacts; compliance with legal obligations; establishment, exercise, or defense of legal claims; and protection of rights, safety, and infrastructure.

7. Regional Privacy Requirements

Where the GDPR, UK GDPR, Swiss data protection law, U.S. state privacy laws, Canadian privacy law, Brazilian LGPD, Japanese APPI, Australian Privacy Act, or another mandatory privacy regime applies, SpecterHawk will interpret this Policy consistently with the rights, notices, lawful bases, transfer safeguards, retention limits, security expectations, and request-response obligations required by that regime.

If a mandatory privacy law gives you rights that cannot be waived or limited by this Policy, those rights remain in effect. If a conflict exists between this Policy and a written data processing addendum, customer agreement, government clause, or mandatory law, the document or rule with the higher legal priority controls for the covered processing.

8. Sensitive Information

The public website is not designed to collect sensitive personal information, classified information, controlled data, or special-category data. If such information is received without authorization, SpecterHawk may delete, quarantine, restrict, or handle it as necessary to protect security, comply with law, preserve evidence, or follow applicable handling requirements.

9. Cookies and Similar Technologies

The website may use cookies, security tools, and similar technologies to operate the website, remember choices, detect abuse, maintain service reliability, and support security diagnostics. You can control cookies through your browser settings. Some features may not function correctly if cookies are disabled.

10. How We Share Information

We may share information with service providers, infrastructure providers, security vendors, professional advisors, event or business partners where appropriate, and government or legal authorities when required or permitted by law. We require service providers to process information under appropriate confidentiality, security, and use limitations.

We do not sell personal information for money. We do not knowingly use website personal information for cross-context behavioral advertising where a legal opt-out is required unless a clear opt-out mechanism is provided.

11. International Processing and Transfers

Information may be processed in countries other than where you are located. Where required, we use appropriate safeguards for international transfers, such as standard contractual clauses, contractual protections, transfer risk assessments, adequacy decisions, approved certification or transfer frameworks, or other legally recognized transfer mechanisms.

12. Security

We use administrative, technical, and organizational measures designed to protect personal information. These may include access controls, logging, encryption where appropriate, vendor review, least-privilege practices, retention limits, monitoring, and incident response processes. No website or transmission method is perfectly secure.

13. Retention

We retain personal information for as long as reasonably necessary for the purposes described in this Policy, including security, legal, audit, business, procurement, dispute-resolution, and compliance needs. Retention periods vary by data type, context, legal requirement, and operational necessity.

14. Your Privacy Rights

Depending on your location, you may have rights to request access, correction, deletion, portability, restriction, objection, withdrawal of consent, or information about how personal information is processed. You may also have the right to appeal a decision or lodge a complaint with a regulator.

California and other U.S. state residents may have rights to know, access, correct, delete, opt out of sale or sharing, limit certain sensitive information uses, and not be discriminated against for exercising privacy rights where those laws apply.

To exercise rights, use the request channel once available. We may need to verify your request, identity, authority, jurisdiction, and relationship to SpecterHawk before responding.

15. Enterprise, Government, and Customer Data

When SpecterHawk processes information under a customer, partner, government, or enterprise agreement, that agreement controls the roles, responsibilities, permitted processing, security requirements, audit rights, retention, return, deletion, subprocessors, incident notification, and transfer terms for that environment. Additional detail appears in the Data Protection / Enterprise Data Notice.

16. Automated Processing

The website may use automated tools for security, abuse prevention, routing, and operational diagnostics. Website-level processing is not intended to make legally significant decisions about individuals. Any operational decision-support capability must be governed by applicable customer agreement, human oversight, and deployment-specific controls.

17. Children

The website is not directed to children and is intended for professional, government, enterprise, and institutional audiences. We do not knowingly collect personal information from children through the website.

18. Changes to This Policy

We may update this Policy from time to time. The updated version will be posted on this page with a revised effective date. Material changes will be communicated where required by law.

19. Contact

For privacy questions or requests: available soon.